Just as briefs are usually better without “COMES NOW”, detection is usually better without Bates stamping, also known as Bates numbering. What for? First, let`s discuss the history of the Bates stamp. Manual Bates pads use a self-coloring mechanism with four to seven numbered wheels. Some stamps allow sequential, repetitive, double and triple numbering. The process known as Bates numbering has long been the norm in the legal industry for referencing documents and pages. In the 1890s, Edwin G. Bates patented the Bates automatic numbering machine. While Bates may not have invented the idea of sequential page numbers, he was able to make Bates` physical numbering process much more efficient with his tool. This sequential numbering stamp was used to manually mark each page and automatically move to the next number. The tool would start with the starting number 0 and go up to 999. Today, I can say with great certainty that discovery projects are more likely to exceed 1000 pages. For more information on this story, a series of corporate records on the Bates Manufacturing Company has been archived on the Thomas Edison Papers, which are now held at Rutgers University. Bates numbering is often used as an organizational method of identifying and identifying legal documents.

Almost all U.S. law firms use Bates stamps, although the use of manual hand stamping is becoming increasingly rare due to the increase in electronic numbering – mostly in PDF (Portable Document Format) files rather than in printed documents. During the investigation phase of a dispute, a large number of documents may require the use of unique identifiers for each page of each document as a reference and retrieval. Bates numbering, named after the Bates automatic numbering machine, assigns a unique identifier to each page. This identification can be purely numeric or contain a combination of letters and numbers (alphanumeric). There is no standard method for numbering documents, nor is there a standard font used for these numbers. What can someone have against Bates labels? I am glad you asked the question. Here are three reasons why the Bates stamp is obsolete.

ESI proofs (derived from the 1 and 0 of computer bits and bytes) do not require a Bates buffer because they have something even better – a unique fingerprint. For each computer file, there is a 32-digit key that is unique to that file. The MD5 hash of a file looks like this: `79054025255fb1a26e4bc422aef54eb4`. It`s not very pretty, but it`s worth its weight in gold. Instead of a number stamped on a sheet of paper, hashing is an ideal way to specify a single document. During discovery, producing parties can use visual timelines or case sketches to create a list or table next to the evidence they produce that links each file to their hash, and this list eliminates any doubt about what was produced and when. Bates numbering, also known as Bates stamping, is an indexing method used for legal, business, and medical documents (in most cases, PDFs). Bates numbers are perceived as numerical reference points that are used to uniquely identify and label each page of a series of documents. Remember that the purpose of Bates stamping is to identify submitted documents and refer to them in procedures. So if Bates stamps are obsolete, how should they be replaced? The Bates or Bates Stamper automatic numbering machine is named after inventor Edwin Granville Bates of New York. Bates received several U.S.

patents for the device in the late 1800s and early 1900s,[1] and in 1895 he received a Longstreth Prize from the Franklin Institute for his invention of a typographic number machine. [2] Able2Extract has a good handful of features for lawyers, with Bates numbering being the most important. Learn how to apply Bates numbers to your legal PDF documents and get the most out of this feature. Of course, when lawyers want to label ESI evidence with Bates labeling, they rarely mean stamping the original file in a way that modifies it. Instead, the usual process is to convert the original file to PDF (or print it on paper) and then stamp the PDF file (or printed document). This process is unnecessary and time-consuming – and completely useless. Bates labels can still be useful for physical documents, but they don`t fit well with modern evidence, which we call electronically stored evidence (ESI for short). The mere idea of applying a stamp – even an electronic stamp – to a computer file is counterintuitive, and for good reason. A computer file is a relatively fragile thing: any change in the bytes that make up the file could corrupt the file and make it unreadable. Also, any changes made to the file make it a new file. In the law, the modification of evidence may constitute looting and result in penalties.

Adobe has a Bates dialing feature built into Adobe Acrobat, a paid software subscription. Acrobat makes it easy to sequentially insert Bates numbers, legal documents, and other PDF files. Once you have opened the Bate numbering feature, you have the option to select and select a PDF file or an entire collection of PDFs to number and organize in any order. In the Add Header and Footer dialog box, you can create a header or footer, select a margin, change the font size/type, and then select a date format and time. Open Bates numbering options to select a certain number of digits, the Bate start number, prefix, or suffix name. Click Add or OK to add bates and apply the new annotations.